Manage contract renewals with Productiv

Products, goods, or services that are sold on a per-seat basis, and are subject to regular revision and upgrade, aren't simply purchased. These items must be procured: tended beyond the point of initial purchase, managing the good or service and continually adapting it to your company's ever-shifting needs.

Procurement is a proactive approach to purchasing that involves the whole system of how you get that good or service. SaaS procurement usually includes supplier or vendor management with longer-term agreements that are aligned with business goals or outcomes.

With the insights on user engagement and license usage that can be obtained via Productiv, Procurement specialists can negotiate better long-term contract agreements.

The following videos provide an immersive look at actions you can take in Productiv to better manage contract renewals.

View contracts ending in 30, 60, or 90 days

Identify App of interest:

• • Upcoming contract renewals (Renewals page)
    
    

• • Application by name (Search box)
  • Function/Team (Teams page->Key Apps tab)
  • Vendor (Vendors list->Vendor overview page)

Review contract details and change the status

• • Dates and details (end date, terms, auto-renewal deadline)
  • License numbers, tiers and costs
  • Status: Won't renew, Renewing...
    

Review application data

• • App instances, status, labels, contacts,
  • App usage, provisioned vs. active, features, teams
    
    

Interpret Recommendations to drive negotiations

• • Deprovision vs. downgrade licenses based on activity
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Compare contract pricing with any existing benchmarks

Update contract details

• • upload new contract
  • end previous contract