Integrating Spend Information

Integrating spend information into a Software as a Service (SaaS) product can offer several benefits and enable more efficient management of expenses for businesses. Here are a few reasons why integrating spend information in a SaaS product can be advantageous:

1. Expense Tracking and Visibility: By integrating spend information, businesses can track and monitor their expenses in real-time. This allows for greater visibility into how money is being spent across different departments or projects. It helps identify areas of overspending or potential cost-saving opportunities.
2. Streamlined Expense Management: A SaaS product with integrated spend information can provide centralized expense management capabilities.
3. Integration with Other Systems: Many businesses use multiple software tools and systems to manage various aspects of their operations. Integrating spend information into a SaaS product allows for seamless data exchange and integration with other systems such as accounting software, ERP (Enterprise Resource Planning) systems, or project management tools. This integration eliminates manual data entry, reduces errors, and ensures data consistency across different platforms.

Overall, integrating spend information into a SaaS product empowers businesses to gain better control over their expenses, optimize spending, and make data-driven decisions for improved financial management.

Settings > Manage Data > Spend is where the client sets up spend and connects using the various connectors. The connectors pull back a certain amount of history.

When configuring a connector the key part is deciding how much spend to show in Productiv.

All the system cares about are SaaS app purchases (spend). The customer can define what the SaaS app spend is by selecting the appropriate category. What Productiv encourages is to send all spend and let us store it. Productiv then organizes and categorizes the spend. The customer then comes in, looks at the data and fine tunes the spend.

Step 1 – Categorize your spend

For example, a client has Coupa Invoice set up and has defined Perpetual License (Software/SaaS) as the category.

When you go into Manage spend categories only that one category is turned on.

The customer can then select additional categories with Valid merchant count for more data. It takes a couple of hours for the data to aggregate.

Step 2 – Map Unmapped Spend

1. Select Suppliers
2. Sort by Unmapped Fiscal YTD spend (Total)
3. Select a merchant
4. Scroll down to Unmapped App
5. Click on the …
6. Select Assign to another app or Hide Spend

Step 3 – View Shown Merchants

This is to check how Productiv has mapped merchants.

1. From Settings > Manage Data click Edit shown merchants
2. To edit the merchant, click the Merchant name

Step 4 – View Hidden Merchants

This is for when Productiv does not know how to categorize a merchant.

1. From Settings > Manage Data click Review hidden merchants
2. Use the mapped app name to map the field

If a customer has NetSuite they should only use NetSuite ERP and no other connectors.